Office Operations & Administration

Act as the main point of contact for office-related administrative matters, including processing payments, invoices and supplier orders.
Manage office budget and supply inventory across locations, ensuring timely orders and cost efficiency.
Coordinate with external vendors (cleaning, catering, security, maintenance) to keep the Valencia and Madrid offices running smoothly.
Ensure the Ibiza and Miami coworking spaces are properly set up, stocked and functioning as needed, coordinating remotely with local providers and points of contact.
Quickly identify and resolve day-to-day facility issues across all locations, escalating where needed.
Support the logistics of new joiners' first day and onboarding experience (equipment, workspace, welcome touches).

Fleet & Accommodation Management

Manage the company car fleet, including contracts, maintenance, etc.
Ensure fleet compliance with legal and safety requirements across all applicable locations.
Manage company flats, including maintenance and restock.
Act as the main point of contact for employees using company vehicles or flats, resolving issues promptly.
Track and control budget associated with fleet and accommodation, flagging cost or renewal opportunities.

Events & Culture Support

Support the execution of major company events planned by the Culture team (e.g. Summer and Winter parties, leadership summits), owning logistics, suppliers and on-the-day delivery.
Support the execution of the monthly Company’s All Hands
Partner with the Culture Team to bring regular in-office activities to life, boosting engagement, attendance and a positive work environment.
Help translate Fourvenues' culture and values into the physical office experience.

People Experience & Employee Support

Serve as an accessible, everyday point of contact for employees on workplace and office-related questions.
Support the rollout of wellbeing and engagement initiatives designed by the Culture team, ensuring smooth on-the-ground delivery.
Help keep employees informed on practical, day-to-day matters, in coordination with the Culture Team and VP of People.
Gather informal feedback on the office and workplace experience and flag improvement opportunities.

Stakeholder & Vendor Management

Act as the bridge between senior leadership, employees and external providers on workplace matters.
Negotiate and manage relationships with office, fleet and accommodation vendors and service providers across all locations.
Ensure consistency of workplace experience and standards across Valencia, Madrid, Ibiza and Miami.
Ensure all our offices comply with local regulations and Health & Safety standards.

Office and People Experience Manager